Here's everything volunteers will need to know for Fremont Oktoberfest!
What to do to prepare: Upon checking in at the event, you will need to read the event Rules and Regulations. You can find them below if you want to save some time at check-in. We do ask that you please review this quick alcohol safety video before your shift.
Can't make it?: Please let us know by emailing firstname.lastname@example.org - it will help us plan accordingly.
Where to go: The event is held in Fremont. You will be checking in at the stage door of Fremont Studios located at 155 N 35th St. Please note: this is a new location from previous years!
When to go: You will want to arrive on-site at the time of your scheduled shift. Please note that this event has street closures and allow ample time to arrive onsite. If you cannot remember the shift time that you registered for, you can look for your shift confirmation from Universe or simply reply to this email and we can look it up for you. If you scheduled your shift before August 14th, please note that there have been adjustments in the shift times. That information can be found here.
How to find us: Upon arrival at Fremont Studios you will want to enter through the studio door (not the main door) of the building. There will be signage to direct you to us. We will be right inside the door to greet you. If you have any problems locating the door, ask anyone in a Fremont Oktoberfest t-shirt!
What to bring: You must have proper identification with you to volunteer. A water bottle and a snack are also never a bad idea. This event does not have any secured storage so please only bring what you can carry on your person.
What to wear: Comfortable shoes and layers in case the weather turns - this is an outdoor event. You will be given an event t-shirt to wear during your shift.
Will we be inside or outside? This event is outside - be prepared for the weather and don't forget sunscreen if it is sunny!
Training: Our team will be there to show you everything you need to know upon arrival!
Bring a friend: We still need volunteers for this event and we would appreciate any efforts you make in helping us find more volunteers. Feel free to tell your friends and co-workers - just make sure they register for a shift here.
Is there parking? Due to the size of the event, parking in the area can be difficult to find. Please allow ample time upon arrival as you will likely have to park a distance away and pay for parking. Sadly, we are unable to acquire parking. We recommend public transportation or ride sharing.
How does this help? Proceeds from this event go to the Fremont Chamber of Commerce!
Age Requirement: 21+
THE GOOD STUFF
As a perk for volunteering, you are eligible for the following:
Volunteers on most shifts will receive a volunteer t-shirt and a ticket to the event that can be used anytime after your volunteer shift. This ticket will be given to you at the completion of your shift. Volunteers that do not complete the duration of their scheduled shift will not receive a ticket.
Volunteers on any Saturday shift that begins after 7pm will receive TWO tickets to the event. These tickets can be used on Friday or Sunday (not Saturday). Volunteers can attend both days or attend one day and bring a friend! To acquire these tickets, you will need to go to Volunteer Check-In.
Volunteers on any Sunday shift that begins after 12noon will receive TWO tickets to the event. These tickets can be used on Friday or Saturday (not Sunday). Volunteers can attend both days or attend one day and bring a friend! To acquire these tickets, you will need to go to Volunteer Check-In.
*Please note that you will need to change out of your volunteer shirt before attending the event.
VOLUNTEERS THAT CHOOSE TWO SHIFTS WILL GET A $10 GIFT CARD TO EITHER THACKERAY OR PABLO Y PABLO!
Want to connect with other volunteers to plan how when you use your perks? We've created a Facebook group just for that! Join here.
Fremont Oktoberfest - Beer Pouring Rules & Regulations
Policies while volunteering
Our Special Occasion License gives the event permission to operate as a bar for two days. This means we must comply with all rules and regulations set by the Washington State Liquor & Cannabis Board.
These rules and regulations are put in place by the Washington State Liquor & Cannabis Board to keep all staff, volunteers, and guests safe. The event is responsible for enforcing these rules and regulations to ensure the safety of all involved and not jeopardize the Fremont Chamber of Commerce’s ability to secure a Special Occasion Liquor License in the future. It is possible you may not like the rules and regulations and if this is the case, we ask you to set aside your disagreement and comply with all of these rules and regulations so we can ensure the safety of all involved. You could be legally fined if you do not follow the below rules and laws.
Intoxicated Guests: Please do not serve intoxicated people. You make the ultimate decision on whether to serve a person. If you need help let your brewery area manager know and they will call for a back-up if needed.
Giving away beer will not be tolerated. It is illegal. You must collect one token for every 5-ounce beer pour. If you or a volunteer are seen giving away beer you will be pulled from table.
As per Washington State Liquor Laws drinking before or during a shift is not allowed and this will be strictly enforced. Some individuals may choose to drink at lunch or while on a break. Please realize that if a liquor control agent sees anyone drinking and then return to his or her booth to pour beer, that person and the festival will be fined. Drinking behind the booth is against the law Liquor Control Board Agents WILL be among the crowd and watching.
Brewery Entrance: Brewery volunteers and staff can only enter/exit the event through the Volunteer Entrance located on the just east of the Ticket Booth. Security will not let you enter/exit through the event entrance.
Beer Tent Managers: Each volunteer will be assigned to a Beer Tent Manager and your Tent Manager will be assisting throughout your shift. If you need anything, such as ice, more beer or a break, let them know. If you see someone that needs to be cut off let the Tent Manager know and he will have our security personnel deal with the person.
Relief Pourers: If you need a volunteer to give you a break, please communicate with your Beer Tent Manager.
Shift Change: When your shift is over, please make sure your replacement has arrived to relieve you. If you leave before the next staff arrives, there will be no one to pour your beer. Please check in with your Beer Tent Manager before you leave.
Tasting Glasses: We have a 5oz festival glass to pour into. Please do not pour into any other glass than the festival glass.
Tokens: As a beer pourer you can only accept tasting tokens. Remember to take the token first and then pour the beer. Please keep your token jar behind the counter so you will be the only one putting tokens into your token jar to avoid fake tokens or guests who insist that they put tokens into the jar while you were not looking. Do not accept anything except official tokens; there is only one design. We are counting tokens per brewery. If your token jar is getting full please let the Beer Tent Manager know and they will notify a Token Runner to collect them.
Brewery Volunteer Staff: Only two Brewery Volunteer Staff are permitted behind the booth at once.
Failure to follow these rules or completing your entire shift with exclude you from volunteer perks.