Seattle Scotch & Beer Fest

April 14 & 15, 2017

Fremont Studios

155 N. 35th Street

Seattle, WA 98103


TABLE OF CONTENTS

1 - Welcome
2 - Event Dates & Hours  
3 - About Seattle Scotch & Beer Fest
4 - About The World is Fun (TWIF) 
5 - Free Admission
6 - Cancellations
7 - What to Wear/Bring
8 - Arrival Time
9 - Location & Parking
10 - Volunteer Check-In

11 - Volunteer Job Descriptions
12 - Breaks
13 - Alcohol Safety

14 - Wristbands
15 - Volunteer Check-Out
16 - Lost & Found
17 - Emergencies
18 - Feedback

19 - Contact Information
20 - THANK YOU!

1 - Welcome
Hello and thank you for playing a critical role in supporting this year’s Seattle Scotch & Beer Fest, benefiting the The World is Fun. This event would not be possible without your involvement. We look forward to working with you at the festival and hope that you have an amazing experience! Like any large event, things are apt to change last minute at the Seattle Scotch & Beer Fest. We ask that you are flexible during your shift, as we may have to position you somewhere other than where you were scheduled if a new need arises. If, at any time, you are uncomfortable with the task assigned to you, please let us know.

 

2 - Event Dates    & Hours
Friday, April 14th 5pm-12am
Saturday, April 15: 1pm-12am
* Note: Last call is 45 minutes before event end and taps close 30 minutes before event ends.

 

3 - About Seattle Scotch & Beer Fest
Seattle Scotch & Beer Fest is a two-day festival featuring beer, wine, Scotch and spirits. There are four types of admission into the event:

  • VIP Admission: $70 These VIP Tickets are only available to purchase for a limited time and will sell out quickly! VIP Tickets include All-You-Can-Enjoy Beer & Spirits Admission, and (1) 5 oz Commemorative Tasting Glass.

  • Beer and Spirits Admission: $35 Designed for guests to enjoy beer and spirit tastes. Ticket includes (7) Tasting Tokens, (1) One Spirit Flight, and (1) 5 oz Commemorative Tasting Glass. Tickets increase $10 day of.

  • Beer Admission: $30 Designed for guests just looking for beer. Ticket includes (7) Tasting Tokens and (1) 5 oz Commemorative Tasting Glass. Tickets increase $10 day of.

  • Designated Driver Admission: $20 Includes (4) Non-Alcoholic Beverage Tickets.

There are 3 add-ons available advance purchase or at the event if space is available:

  • Scotch Spirit Sampler: $15 for a flight of 6 - ¼ oz of single malt Scotches

  • Irish Whiskey Spirit Sampler: $15 for a flight of 6 - ¼ oz Irish Whiskies.

  • Scotch Seminars: Hour-long seminars will include 10 Scotches from The Glenlevit, Aberlour, Scapa, Chivas and Longmorn families.

4 - About The World is Fun (TWIF)

The World is Fun (TWIF) is a Seattle-based 501(c)(3) organization on a mission to get you involved in giving back to the community. In our seven year history we have worked with over 5,000 awesome Seattleites, just like you, providing over $1 million in volunteer service, helping over 100 nonprofit organizations.

 

5 - Free Admission

Volunteers receive free admission to the event, which includes a tasting glass and seven tasting tokens, good for beer samples, wine, and cocktails samples. Each admission is good for one day only. Once your shift is over, you are welcome to use your free admission. If you are volunteering on the last shift on Saturday night, you are welcome to use your free admission on Friday.

*Note on free admission: Due to WA State Liquor Law, volunteers are not allowed to use their free admission (drink) before or during a shift.

 

6 - Cancellations

We are counting on you! If you’ve signed up for a shift, please make every effort to show up. We can’t have a successful event without each and every one of you! If you cannot make your scheduled shift, please let us know so we can plan accordingly and offer your shift to other volunteers.

7 - What to Wear/Bring

You will be given a Seattle Scotch & Beer Fest volunteer t-shirt to wear during your shift. Please only wear the volunteer t-shirt while you are volunteering, as we would like to avoid confusion from attendees who may ask for your help while you are not volunteering. This also helps to make it clear that volunteers are not drinking. Please make sure to wear comfortable clothing and shoes as you will most likely be standing and walking for much of your shift. Also make sure to wear something that you don’t mind getting dirty. Please bring only what you need to the event and, if possible, keep your belongings on you (wallet and keys). Small bags/coats can be stored at Volunteer Check-In, but space is limited and not secure. Volunteer coordinators are not responsible for items left or taken at Volunteer Check In.

 

8 - Arrival Time

Plan to arrive at least 15 minutes early for your volunteer shifts for training! Due to the size of the event, parking and navigating to the event location can take more time than usual.

 

9 - Location & Parking

Location: Fremont Studios, 155 N. 35th Street, Seattle, WA 98103

Parking: There is no official Seattle Scotch & Beer Fest parking, but there are several U Park lots in the area and street parking in the neighborhood. You can also take the bus or ride your bike! Fremont Studios is adjacent to the Burke Gilman Trail.

 

10 - Volunteer Check-In

All volunteers should enter through Volunteer Check-In (the door is located to the left of the main entrance and will be well-marked). The World is Fun Volunteer Coordinators will check you in and provide you with a volunteer t-shirt. Your Area Manager will then come greet and train you, tell you about your position, and take you to the location in which you will be volunteering.

 

11 - Volunteer Job Descriptions

Tasting Mugs: Where the fun begins! After providing the proper identification to the security staff, our guests will be ready to start their tasting. We need friendly and personable volunteers to assist the cashiers on getting our guests into the event by giving them a glass and tasting tokens. Helpful hints for success in this position:

  • Be sure not to touch the rim of the tasting glass or put tokens into the glass before giving it to guests.

  • Remember to offer programs to guests and remind them that Seattle Scotch & Beer Fest is a no re-entry event.

 

Production/Set-Up: We need some strong volunteers to help us build and take down the event. Must be able to lift 25+ lbs. Work with our awesome production crew to make this event a reality.

 

Beer Pouring: We go through more than 100 kegs over the weekend and we need friendly and responsible volunteers to take tokens and pour beer tastes for our guests. Helpful hints to make beer pouring easy:

  • You may only accept Seattle Scotch & Beer Fest tokens for beer. DO NOT accept any other kind of tokens or tickets. Take the token first, put it in the token jar, and then pour the beer.

  • When pouring beer, air can get into the line, which creates foam. To minimize the foaming of beer with the jockey boxes, snap the handle forward and snap it back. Opening the tap slowly creates more foam and a foamy beer makes for a sad beer drinker.

  • If you think someone has had too much to drink, notify your Area Manager and they will address the situation. Signs to watch out for are:

    • Slurred speech

    • Fumbling

    • Lack of physical coordination

    • Loud or angry behavior

    • Boisterous or show behavior

 

Merch Shop: The Merch shop is also where guests can find out information about the festival and purchase extra tokens, spirit samplers, water and merchandise. We need friendly and informative volunteers to help the Merch Shop Cashier.

 

Bottle Shop Fulfillment: After guests purchase bottles of the spirits they’ve sampled at Seattle Scotch & Beer Fest, they will pick up their orders at the Bottle Shop fulfillment location. We need your help supporting our Bottle Shop team, filling orders, and ensuring guests receive their bottle orders when they leave Seattle Scotch & Beer Fest.

 

Spirit Garden: Calling all Scotch and whiskey aficionados! Guests have the ability to purchase a Spirit Flight for an expanded tasting experience. With this, guests get a flight of 6 Scotch or irish whiskey tastes. We need your help serving guests the Scotch or Irish whiskey flight and answering questions.

 

Floater: We have up to 125 volunteers checking in and checking out all at the same time! We need your help with the check-in and check-out process for the first hour or so of your shift. Then we will place you where there is a need - beer pouring, glass washing, spirit sampling, ticket booth, etc. The position requires a warm, welcoming smile and a go-with-the-flow attitude.  

 

Beer Pouring Guru: Are you a veteran Seattle Scotch & Beer Fest volunteer? We need your help training the rest of our volunteer crew on the proper pouring techniques to help us minimize beer wastage and increase our donation to our event beneficiary. You will be working closely with our Brewery Liaison team and will spend your shift visiting the beer pouring tables to verify the proper pour as well as being the hands-on assistant to the Brewery Liaison. If you know all about “the snap” then this is the volunteer position for you!


12 - Breaks
There are no official breaks, but if you need to use the restroom or take a water break during your shift, please let your area manager know so they can find someone to cover your area. We will have snacks and water available at Volunteer Check-In.

 

13 - Alcohol Safety
If you think someone has had too much to drink, notify your Area Manager and they will address the situation. Signs to watch out for are:

  • Slurred speech

  • Fumbling

  • Lack of physical coordination

  • Loud, angry behavior

  • Boisterous or show behavior

 

14 - Wristbands
Sponsors, staff, and breweries on pouring duty will be given Festival Access wristbands. This allows them in and out access for the event; however it does not allow them to drink. If someone is wearing a festival access wristband, do not serve them alcohol. We have one exception - VIP Wristbands. These will be a different color than the sponsor, staff and brewery and you will be enrolled on what those look like.  

 

15 - Volunteer Check-Out
All volunteers must check out after each volunteer shift. If you choose to stay and use your free admission after your shift, we will ask that you change out of your volunteer t-shirt and then you will receive your tasting glass and seven tasting tokens. If you choose to come back at a later time to use free admission, we will check you out to verify you have completed your shift. When you return, come back to Volunteer Check-In to receive your tasting glass and seven tasting tokens.

 

16 - Lost & Found
All lost and found articles that are turned in will be located at Volunteer Check-In. After the event, all collected items will be held at the Bold Hat Productions office. If you are trying to locate a missing item after the event, please call 206-633-0422.

 

17 - Emergencies    
If there is an emergency, contact your Area Manager or someone with a radio and let them know exactly what the situation is. We have first aid kits on site and can make sure the necessary actions are taken for the severity of the emergency. Emergency exits are clearly marked in Fremont Studios.

 

18 - Feedback
Please fill out the volunteer evaluation that you will receive via email after the event. Your feedback is really important and makes a difference!

 

19 - Contact Information
We prefer that you use the email or chat system through our website to contact us on the day of the event but if you need to call please do so at 206-414-8943.

 

20 - THANK YOU!
Thank you, in advance, for volunteering at the Seattle Scotch & Beer Fest! This event wouldn’t exist without the tremendous help of the over 500 volunteers that make it all possible! Volunteers will receive a volunteer t-shirt, free admission to the event for each shift volunteered (includes tasting glass and 7 tasting tokens), and the good feeling that comes with helping to raise money for The World is Fun.

 

If you have any questions, concerns or comments, please contact us.

Event Location

Fremont Studios
155 N 35th St
Seattle, WA 98103